I. USEFUL EXPRESSIONS
常用语
1. How to start your letter?
Thank you for giving us the opportunity to quote on our new SB-500 digital communicators.
In response to your recent inquiry, we are pleased to submit the attached quotation for our xerox machines.
Thank you for requesting a quote on Campton's SB-500 digital communicators.
Now that we have completed the inspection of your building, we can confirm the price of the service you requested.
Enclosed are our latest catalog and price-list giving details of c.i.f. Hong Kong prices, discounts, and delivery dates.
2. How to emphasize the strength of your company?
Campton has been making digital communication products for over 10 years.
We are known for our high-quality products, reasonable prices, and reliable services.
Our list of satisfied customers in your country includes ... (companies).
3. How to talk about prices and payment terms?
We can quote you a gross price, including delivery charges.
We can offer you a price of $_____ per item, firm 30 days, after which the price will be subject to change.
We can quote you a price of $_____, though we can only hold this price for six weeks because of exchange fluctuations.
All list prices are quoted f.o.b. London and are subject to a 5% trade discount with payment by letter of credit.
We usually offer an 5% trade discount on f.o.b. prices, and would prefer payment by irrevocable letter of credit.
Normally we allow a 5% trade discount off net prices with payment on a documents against payment basis.
4. How to suggest further contact?
I would like to meet with you and get more information on your requirements,
May I see you sometime next week? I will call on ______ [date] to see if we can make an appointment.
I will call you Monday (Jan 20) to discuss these details.
I will call at the end of next week to see if you have any questions.
Please let us know if this arrangement is satisfactory.
5. How to end your letter?
I look forward to meeting you and having the opportunity of doing business with you.
Please contact us if we can be of any further help to you.
If there is any further information you require, please contact us.
If you need additional information, please feel free to call me at 000-0000.
Meanwhile, we look forward to hearing from you.
II. SAMPLE
范文
A QUOTATION COVER LETTER
Dear _______:
Thank you for your interest in OMT Systems. We are pleased to submit the attached quotation for our CB series of infrared beam detectors, as outlined in the attached specifications. We can ship these items within two weeks after we receive your order.
We sincerely appreciate your inquiry. If you need additional information, please feel free to call me at (000) 000-0000.
Sincerely yours,
___________[name]
___________[title]
Enclosure
III. TIPS
掌握写作要领
1. Thank the reader for his/her interest in your products.
2. Tell the reader what you have enclosed--quotation, specifications, etc.
3. Highlight any information you want the customer to notice--for example, your delivery schedule, payment terms, etc.
4. Offer to provide additional information if the reader requires it.
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